Equipment rental agreement template
Renting out a camera, a trailer, tools or event gear is simple until something comes back late or broken. An equipment rental agreement records the condition at hand-over, what the renter pays and what happens if the item is damaged, lost or late.
This template is a general starting point, not legal advice. Laws differ between countries and states, so have it checked before signing anything important.
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Anything you leave empty becomes a blank line in the document, to fill in by hand or during signing.
Opens the signature request with this document and a signature box for each party already placed.
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Equipment Rental Agreement
This Equipment Rental Agreement is made on __________ between __________ (the "Owner") and __________ (the "Renter") for the rental of __________ (the "Equipment").
1. Rental Period and Fee
The rental period is __________. The Renter will pay __________ and a refundable security deposit of __________.
2. Condition
The Equipment is handed over in __________. The Renter has had the chance to inspect it and will return it in the same condition, except for normal wear from careful use.
3. Use
The Renter will use the Equipment carefully, for its normal purpose, and will not lend it, sublet it or take it outside the country without the Owner’s written consent.
4. Late Return, Damage and Loss
Late return is charged at __________. The Renter will pay the reasonable cost of repairing damage beyond normal wear. If the Equipment is lost, stolen or cannot be repaired, the Renter will pay its replacement value of __________, less any deposit applied.
5. Deposit
The Owner will return the deposit after the Equipment has been returned and checked, less any amounts due under this Agreement, with a written list of deductions.
6. General
This Agreement is governed by __________. It may be changed only in writing signed by both, and may be signed with electronic signatures.
Owner
__________
Renter
__________
Record the hand-over
Disputes about damage are settled by what was recorded at the start.
- Write serial numbers and every accessory in the equipment field.
- Take dated photos at hand-over and at return.
- Check whether your insurance covers equipment you rent out.
Frequently asked questions
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