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DOCUGRIP©

New job paperwork: W-4, I-9 and the rest, filled and signed

A new job in the United States starts with forms: tax withholding, work eligibility, the employment agreement. Fill them in on screen, sign them and send them without leaving your Social Security number in an open email.

Step by step

  1. Fill in the forms your employer sends. The official W-4 and I-9 are fillable PDFs.

    Fill PDF form

  2. Sign wherever a form asks for your signature.

    Sign PDF

  3. Scan the papers your employer asks you to send a copy of.

    Scan with camera

  4. Combine everything into one file so nothing gets lost between emails.

    Merge PDF

  5. Protect the file with a password before emailing it — these forms carry your Social Security number — and send the password another way.

    Protect PDF

Forms and templates

  • Form W-4 — Tells your US employer how much tax to withhold from each paycheck.
  • Form I-9 — Verifies that a new hire is allowed to work in the United States.
  • Form SS-5 — Application for a Social Security card — new, replacement or corrected.
  • Employment agreement template — Fill it in and sign it, or send it for signature.

What this does not do

We do not file anything with the IRS or USCIS, and we are not your employer’s HR system. Your employer tells you which forms they need, and each form’s own instructions come first.