Job offer letter template
An offer letter confirms the main terms of a job in writing so the candidate can accept with confidence and both sides remember the same thing. Fill in the details below and the letter is laid out as a PDF with signature blocks for the company and the candidate, ready to download or to send for signature.
This template is a general starting point, not legal advice. Laws differ between countries and states, so have it checked before signing anything important.
Fill in the details
Anything you leave empty becomes a blank line in the document, to fill in by hand or during signing.
Opens the signature request with this document and a signature box for each party already placed.
Preview
Offer of Employment
__________, __________
__________
Dear __________,
We are delighted to offer you the position of __________ at __________. This letter sets out the main terms of our offer.
Your role
You will report to __________. Your work will be based at __________, and your first day will be __________.
Pay and hours
Your pay will be __________, less any deductions required by law. Your working hours will be __________.
Benefits
__________
Conditions
This offer is conditional on __________. Your employment will also be governed by the written terms of employment and the company policies we will give you before your start date. If anything in this letter differs from those written terms, the written terms will apply.
Accepting this offer
To accept, please sign this letter and return it by __________. If you have any questions about the offer, contact us before signing.
We look forward to welcoming you to the team.
Sincerely,
__________, __________, for __________
For the company
__________
Accepted by the candidate
__________
What an offer letter is for
An offer letter records the essentials the candidate is saying yes to: the role, the start date, the pay and the main conditions. It is usually shorter than the written terms of employment that follow, and it should never contradict them, which is why the letter states that those terms take priority.
Getting the details right
Candidates read the numbers first. Make them unambiguous.
- Write pay with the currency, the period and how often it is paid, for example "USD 96,000 per year, paid monthly".
- List conditions the offer depends on, such as references or proof of the right to work, so nothing comes as a surprise later.
- Give a reasonable reply date; a week is common.
- Employment law varies widely between countries and states, including rules on probation, notice and what an offer must contain. Some places require written terms by the first day of work, and in the US offer letters often also state whether employment is at will. Check the requirements where the job is based before sending.
Frequently asked questions
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